AAS-in-Asia
Singapore 2014

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Singapore 2014:
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Important Dates and Deadlines

 

CALL FOR PROPOSALS

FOR INFORMATION ONLY

Deadline for Receipt of All Proposals Was October 31, 2013

On behalf of the Association for Asian Studies (AAS), the Asia Research Institute (ARI), and the Faculty of the Arts and Social Sciences (FASS) of the National University of Singapore (NUS), we are pleased to invite colleagues in Asian studies to submit proposals for organized panels and roundtables (no individual paper proposals accepted) to be presented at the inaugural AAS-in-ASIA Conference to be held July 17-19, 2014 at the National University of Singapore.

The Program Committee for the AAS-in-ASIA conference seeks proposals dealing with all regions of Asia on subjects covering a wide range of scholarly disciplines and professional fields under the theme "Asia in Motion: Heritage and Transformation." Proposals addressing this theme are encouraged on topics as diverse as political and economic changes, literary and cultural expression, environmental sustainability, media and pop cultural production, food and energy policy, new models for Asian enterprise and business, as well as issues of globalization and urban growth.

Panels are welcomed from scholars throughout the field of Asian studies, wherever they may be based academically, and are especially encouraged from scholars representing academic communities that are relatively underrepresented in international meetings. One of the goals of this AAS-in-ASIA conference is to foster lines of dialogue and scholarly communication that cross the ordinary (often nation-specific) boundaries of academic networks. The program committee will strongly favor and give preference to proposals that include participants from two or more countries, whether the panel focuses on a single nation or culture or focuses on some comparative dimension. The program discourages panel proposals from a group of scholars coming from the same institution. Generally speaking, panels with diverse (gender, academic rank, national origin, disciplinary approach) participation will be favored over narrowly constructed panels. Panels that address topics of broad relevance will also be preferred.

The deadline for proposal submissions is October 31, 2013 at 5:00 p.m. EST. All proposals must be submitted electronically via the proposal submission website. After submission, your proposal will be forwarded to program committee for review. You will find detailed instructions for submissions below. You may also access detailed information about the conference (FAQs, venue, transportation, program, accommodations, etc.) via the links on the left-hand side menu.

If you have any questions regarding panel participation that is not answered in this Call for Proposals or FAQ, please contact Justin McDaniel at jmcdan@sas.upenn.edu.

For technical assistance regarding use of submission software, contact the AAS at aasinasia@asian-studies.org.

We look forward to your colleagueship at the inaugural AAS-in-ASIA conference in Singapore!


 

Table of Contents

I. Welcome Message

II. IMPORTANT SUBMISSION GUIDELINES: READ FIRST

III. Panel Selection Criteria

IV. Creative Panel Formats

V. Scheduling

VI. Panel Sponsorship

VII. Pre-registration Requirements for Participants

VIII. Travel Assistance

IX. Audio Visual Equipment (for presentations)

X. Proposals/Panels Types

A. Organized Panels

B. Roundtables

XI. Program Committee

XII. Important Deadlines


 

II. IMPORTANT SUBMISSION GUIDELINES

  • NO INDIVIDUAL IS TO BE ON THE FORMAL PROGRAM IN MORE THAN ONE SESSION

This rule applies to ALL PANEL PARTICIPANTS: Chairs, Paper Presenters and Discussants. However, please note that an individual may serve multiple roles WITHIN ONE PANEL. For example, an individual may serve as both chair and discussant or as paper presenter and chair on the SAME PANEL. Panel organizers must confirm that the proposed panelists are listed on their proposal only. The name of a single individual on more than one proposal could threaten the chance of acceptance of every proposal involved. Note: Individuals may ORGANIZE more than one panel.

  • A proposal should be a commitment in the sense that its original configuration (the original proposal submission) should match its final appearance in the printed program, and its delivery at the conference. Replacement participants are allowed but additional participants and co-authors are not allowed after the panel has been accepted.
  • Toward this end, the Program Committee will expect strict compliance with the April 15, 2014 DEADLINE FOR PARTICIPANT REGISTRATION, which assures inclusion in the printed Program, and will expect the in-person participation of all those named in successful proposals.
  • Habits of collegiality and professional courtesy are expected at the conference. Most fundamental are the honoring of commitments to present papers and the provision of papers to discussants in a timely fashion. The Program Committee assumes and celebrates an interactive style and effective communication in the evolution and delivery of a well-coordinated panel session.
  • The language for conference presentations is English. Non-English speaking presenters are also welcome, but it is expected that panel organizers will make arrangements to provide translation or a summary in English for the audience.


III. Panel Selection Criteria

Panels are welcomed from scholars throughout the field of Asian studies, wherever they may be based academically, and are especially encouraged from scholars representing academic communities that are relatively underrepresented in international meetings. One of the goals of this AAS-in-ASIA conference is to foster lines of dialogue and scholarly communication that cross the ordinary (often nation-specific) boundaries of academic networks. The program committee will strongly favor and give preference to proposals that include participants from two or more countries, whether the panel focuses on a single nation or culture or focuses on some comparative dimension. The program discourages panel proposals from a group of scholars coming from the same institution. Generally speaking, panels with diverse (gender, academic rank, national origin, disciplinary approach) participation will be favored over narrowly constructed panels. Panels that address topics of broad relevance will also be preferred.

The criteria on which the committee focuses are:

  • Relevance of panel topic to conference theme
  • Intellectual quality of the research (originality of material or interpretations, soundness of methodology, knowledge of the field, etc.).
  • Coherence of the papers proposed for a given panel.
  • Quality of the written abstracts, the overall panel abstract being of greatest importance (clear, jargon-free prose is especially valued).
  • Indication of a commitment to stimulating active discussion at panel sessions.
  • Gender, ethnic, and institutional balance and a combination of junior and senior scholars.
    Attention to conference submission guidelines (deadline, prohibition on more than one appearance, limits on number of presenters, etc.).

 

IV. Creative Panel Formats

The Program Committee supports innovative formats that will encourage bold thinking, lively dialogue, and audience involvement. We urge panel organizers to explore ways in which ideas can be communicated most effectively, and ways in which the audience can contribute to the liveliness of the dialogue.

In addition we encourage variety in the presentational format of sessions, perhaps by starting with discussants and then proceeding to papers delivered but not necessarily read aloud. Posting full texts of papers online would be a way of enlivening the session, in this instance by giving the audience a prior opportunity to approach the work of the panelists. Presentation by way of well-crafted remarks, rather than by reading an entire paper, might well suit these objectives. The following list of potential formats for the panel illustrates a range of styles but is not meant to confine your options:

  • Formats that introduce, at the outset, a clash of perspectives, interpretations, or methodologies.
  • Formats that limit each paper author/presenter to ten or fifteen minutes to explain the main idea of the paper.
  • Formats permitting a joint panel discussion on a single theme or book as a part of the panel session.
  • Formats in which commentators begin by summarizing and commenting on the papers and to which the paper writers then reply.
  • Formats that ask audience members or panelists to comment on a particular image, short text passage, or news story.
  • Formats that allow sharply focused commentary from the audience early on.
  • Formats in which knowledgeable members of the audience are encouraged to prepare comments of their own.
  • Formats in which a single, major paper, film, or book launching is the subject of attention and on which other papers and all the commentary are focused.

 

V. Scheduling

Panel sessions will begin on Thursday morning (July 17) and end on Saturday afternoon (July 19).

The Program Committee completes panel scheduling at the time of panel acceptance during the program committee meeting. Organizers/Proposers should indicate any potential scheduling conflicts—along with a specific reason—on the proposal. You may indicate work, travel, personal religious conflicts, etc. on the proposal application. The committee will attempt to accommodate conflicts, but cannot guarantee a particular time slot. Scheduling changes will not be permitted once the schedule has been determined.
Additionally, the program committee very carefully and conscientiously schedules panels to avoid conflicts within disciplines and subject matters; however it may be impossible to avoid all potential conflicts.



VI. Panel Session Sponsorship

Panel organizers may request to have an academic institution, research center/archive, learned society, or official AAS affiliate or committee listed in the printed program book as the sponsor of the accepted panel session (e.g., if the institution has provided funding for the research being presented, is subsidizing the participation of presenters, has requested and peer reviewed the submitted proposals, etc.). The listing of a sponsor for the submitted proposal is taken into consideration by the Program Committee during the review process, but is not a guarantee of acceptance.


 

VII. Preregistration Requirements

PRE-REGISTRATION is required of ALL PARTICIPANTS on accepted panels.

Participant names WILL NOT appear in the Printed Program unless participants are pre-registered by the APRIL 15, 2014 participant registration deadline. No refunds will be given for participants withdrawing after APRIL 15, 2014. We suggest all participants in need of financial assistance from their institutions or other sources and/or those participants needing to complete a visa application begin the process immediately after notice of acceptance. The AAS cannot make exceptions for refund requests; including those submitted on the basis of denied funding and/or visa applications. Pre-registration information will be sent to all participants at the time they are notified of their acceptance to the program. Participant members must pre-register at the member rate. Participant non-members must pre-register at the higher non-member rate.

THERE ARE NO EXCEPTIONS IN REGARD TO THE PRE-REGISTRATION REQUIREMENT FOR PARTICIPANTS.


 

VIII. Travel Assistance

AAS-in-ASIA Travel Subsidies

We are pleased to announce the availability of limited funding for partial travel grants for the Singapore conference.

  • Support is limited to those scholars who are active participants on regular panels and roundtables that have been accepted on the formal program.
  • Only one (1) participant per panel will be considered for funding.
  • Only AAS members in good standing are eligible for travel support.
  • All applicants must indicate the city/country they will be traveling FROM to attend the conference.

Unfortunately, we do not have sufficient funds to cover all the related costs of attending the conference, and panel organizers or applicants should seek outside funding to supplement the travel grants. Travel expenses eligible for reimbursement will be limited to international round-trip discounted (minimum 30-day advance purchase) airfare, up to three night's hotel accommodations at the conference rate, and/or conference registration. Travel grants may not be applied to AAS membership fees.

Individual grant amounts will vary depending on the recipient's point of departure and distance traveled. Grants for scholars traveling from North America likely will range from $1,200-$1,500; from Europe $800-$1,000; and from Asia $600-$1,000, but the AAS reserves the right to adjust these amounts as needed.

Due to the anticipated demand and limited amount of available funding, grant requests are not guaranteed and will be awarded on a competitive basis. Awards will be made by a special selection committee after the formal program has been decided by the Program Committee. Preference will be given to junior scholars and presenters (rather than chairs or discussants), and attempts will be made to maintain fairness across countries, specializations, disciplines, etc.

Panel organizers should submit their request as part of the online panel proposal by the October 31, 2013 deadline. No requests for funding will be considered after this date.

All grant funds will be handled on a reimbursement basis after the conference and be paid in US dollars. Receipts will be required for all claimed expenses. Individual scholars or their respective panel organizers are responsible for arranging purchase of tickets, hotel accommodations, registration, etc.



IX. Audio Visual (A/V) Equipment for Panel presentations

All meeting rooms will be equipped with an A/V package which includes PC computer, LCD projector, screen, and sound speaker (for PowerPoint presentations).

Please note PC Computers will be provided, but if participants wish to use Macintosh equipment or files they will need to bring their own Macintosh computer and dongle to connect with the projector cord).

The conference organizers WILL NOT PROVIDE TV/DVD equipment, overhead projectors, slide projectors, or any other equipment or supplies required for presentations.


 

X. TYPES OF PROPOSALS

A. Organized Panels

Organized Panels are proposed by individual scholars around a common subject or theme. Formal papers are presented, often followed by discussion. A 250-word (maximum) abstract is required for each panel proposal, in addition to the 250-word (maximum) abstract for each paper on the panel. The abstracts provided for each prospective paper presentation are very important, but the overall panel abstract is of greatest importance. Organized panels last for two hours and must include ample time for audience participation. Panels should include a maximum number of six (6) active participants (or people) on a panel, including the chair and discussant, only four (4) of whom can present a paper. Note: The Organizer is not considered an active participant. An active participant is an individual actively participating (chairing, presenting, discussing) during the panel session.

The exact configuration of paper presenters and discussants is left to your discretion. One option would be to have a panel chair, four short paper presentations designed to stimulate discussion, and one discussant or 3 papers, and 1 or 2 discussants; or omit the discussant altogether and leave more time for Q & A with the audience.

It is the preference of the program committee to receive proposals that comply with posted participation limits and still allow a reasonable amount of time for discussion.

Organizers may submit "two-part" or "back-to-back" panel proposals on related themes or topics but each proposal will be reviewed on its own merits. The Program Committee cannot guarantee acceptance of a series of panels, nor can it guarantee specific scheduling requests for accepted "two-part" or "back-to-back" panels.

BEFORE SUBMITTING A PROPOSAL:


 

B. Roundtables

A Roundtable is a panel format at which no formal papers are listed. This format provides opportunities for participants with specific expertise to discuss with each other, and with members of the audience, issues or themes concerning a discipline or an Asian regional area. A 350-word (maximum) abstract is required for the panel itself and should fully explain its purpose, its issue(s)/theme(s), and scope; including the role of each participant during the roundtable discussion. A roundtable lasts for two hours. Roundtables should not exceed SIX (6) active participants, including the Chair. Individuals may serve dual roles (Chair & Discussant) within the roundtable. Note: The Organizer is not considered an active participant. An active participant is an individual actively participating (chairing, presenting, discussing) during the panel session.

BEFORE SUBMITTING A PROPOSAL:


 

XI. Program Committee

The following persons representing the AAS and hosting institutions have agreed to serve on the Program Committee:

Prasenjit Duara (National University of Singapore)
Allen Hicken (University of Michigan)
Michelle Lazar (National University of Singapore)
Justin McDaniel (University of Pennsylvania)
Mrinalini Sinha (University of Michigan)
Eric Thompson (National University of Singapore)

Panel organizers may contact Justin McDaniel (jmcdan@sas.upenn.edu) with pre-submission questions concerning format, possible participants or relevance of a potential panel topic to the overall conference theme.



XII. Important Dates and Deadlines

  • OCTOBER 31, 2013: Deadline for submission of conference proposals
  • JANUARY 15, 2014: E-mail notification of conference proposal acceptance/rejection
  • APRIL 15, 2014: Deadline for pre-conference participation registration and refunds
  • MAY 1, 2014: Deadline to submit panel participant/abstract changes